Onsite Administrative Assistant

Company: Community Management Associates
Location: Duluth
Posted on: May 16, 2022

Job Description:

Description: Job Title: Onsite Administrative AssistantPosition Purpose---Performs administrative and general support duties to assist On-Site Property Manager and Board of Directors.---Performs concierge and administrative duties for homeowners.---Assists with the collections effort on past due accounts for homeowners in the community.Major Tasks, Responsibilities and Key Accountabilities---Provides exemplary customer service to homeowners, guests of the community, the Board of Directors and the On-Site Property Manager.---Assists Property Manager with billing issues and researches account information as needed.---Assists Property Manager to track and record charges.---Runs all Compliance, Architectural, Financial and gate reports for Property Manager.---Refers all request for quotes to the Property Manager for approval.---Schedules amenities for residents.---Sorts and distributes incoming mail.---Retrieves voice mail message and returns or forwards calls as appropriate.---Maintains electronic and hard copy filing system and efficient information retrieval system.---Manages Board of Directors and general community email list servers and composes written correspondence.---Performs clerical duties which include photocopying, faxing, operating postage machine, and preparing large volume documents for mailing.---Maintains key fobs and access cards and secures the office and telephone system at close of day.---Assists with any special projects as assigned.Nature and Scope---Must possess excellent verbal and written communication skills.---Will be communicating with all levels of personnel, so clear and concise communication is a must.---Excellent customer service and organizational skills are required.---Must be accurate, detail-oriented, and dependable.---Must be a self-starter and can work independently without supervision.---Must have strong multi-tasking skills and meet reasonable deadlines.---Must have a positive and professional appearance, attitude, and demeanor.---Must consistently contribute as a team player.---May be involved in mildly difficult situations.---Must have the ability to work independently even when not given a specific task.---Quick learner with new software programs such as VMS/Brivo/Comweb/Smartwebs.---Some event coordinating required.Environmental Job Requirements---Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).---Lengthy periods of sitting, standing, bending, and stooping are required.---A lot of face-to-face interaction with homeowners.---Positive attitude especially when faced with stress or tense situations.Education required---Proficiency in MS Word, MS Excel, MS Outlook.---The knowledge and skills typically gained through the acquisition of a high school diploma and/or GED.. Requirements:

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Keywords: Community Management Associates, Roswell , Onsite Administrative Assistant, Administration, Clerical , Duluth, Georgia