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On-site Assistant Manager

Company: Community Management Associates
Location: Duluth
Posted on: June 25, 2022

Job Description:

Duluth, GA Summary/Objective The Assistant Manager assists the manager with the property's day-to-day operations, including assisting with the competitive bidding process, meeting preparations, work order management, research and supply information, site inspections, and other operational duties as assigned. Additionally, the Assist Manager manages the Architectural Control (ACC) process for the community. Duties will include but are not limited to preparing for and attending ACC meetings, tracking ACC submittals to completion, performing compliance inspections of the community, assisting members, contractors, and builders with Architectural Control and compliance-related questions. Duties will also include managing the ACC file system, providing excellent written and verbal communication skills, analytical, customer service, and problem-solving skills to homeowners, employees, invitees, and others. Ensures that established Covenants, Conditions and Restrictions, ACC Guidelines, and compliance rules, regulations, and objectives for the community are accomplished with prescribed priorities and time limitations. They will also exercise sound, independent judgment in carrying out overall responsibilities and other activities as assigned.Essential Functions1. Assist Property Manager as needed with operational duties as assigned2. Manage new build and modification process by processing ACC Applications and tracking new builds and modifications through final inspection.3. Prepare ACC Agenda and minutes, schedule ACC meetings with ACC reviewer and ACC Committee.4. Review and consult with homeowners regarding the ACC application process and documents needed for ACC submittals.5. Managing SmartWebs, and SmartARC submittals.6. Communicate ACC scheduled time for review with builders and or homeowners.7. Perform ACC and Covenant Compliance site inspections.8. Send determination emails and letters to members, contractors, and builders9. Manage ACC records and files (paper and electronic)10. Schedule and respond to ACC variance requests 11. Track and manage the return ACC deposits12. Track ACC process through ACC software, SmartArc.13. Input violations into Smartweb database and maintain the update the database regularlyQualifications1. Working knowledge of the budgeting process2. Working knowledge of Windows operating systems3. Proficiency with MS Office applications and Outlook email4. Project management skills5. Strong interpersonal communication and organizational skills6. Excellent written and verbal communication skills7. Excellent Customer Service Skills8. Detail Oriented9. Stress Management/Composure10. Decision Making11. Discretion12. Ethical Conduct13. Problem Solving/Analysis14. Results Driven15. Strategic ThinkingSupervisory Responsibility None.Work Environment This job operates in a professional office environment and frequently makes periodic rounds throughout the community's grounds and worksite. This role also routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.Physical Demands The employee is occasionally required to sit, climb steps, balance, stoop, kneel, crouch, or crawl. The employee must frequently walk, drive, lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Position Type and Expected Hours of Work This is a full-time position, and typical work hours and days are Monday through Friday, 8:30 a.m. to 5 p.m. Travel Traveling is primarily local during the business day for meetings, compliance, and site and ACC inspections. No overnight travel is required. .

Required Education and Experience1. Bachelor's degree in business administration, or an equivalent number of years of experience, and/or five years full-time relevant experience performing project management, administration, and project coordination responsibilities or highly responsible work relating to tasks assigned to this position, or any combination of education and experience provided the required skill and knowledge for successful performance would be qualifying. 2. Property management experience is preferred.3. Working knowledge of Architectural, construction, or drafting a plus!4. The ability to read architectural plans is a plusAdditional Eligibility Qualifications1. Possession of a valid motor vehicle license and willingness to operate motor vehicles in the course of employment.PI182415429

Keywords: Community Management Associates, Roswell , On-site Assistant Manager, Executive , Duluth, Georgia

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