OFFICE MANAGER

Company: BrightSpring Health Services
Location: Lawrenceville
Posted on: March 16, 2023

Job Description:

OFFICE MANAGER







Job Locations



US-GA-LAWRENCEVILLE





















ID



2023-94455





Line of Business



Rehab Without Walls NeuroSolutions





Position Type



Full-Time





Pay Min



USD $24.00/Hr.





Pay Max



USD $27.00/Hr.













































































Our Company



















Rehab Without Walls NeuroSolutions



























Overview



















Rehab Without Walls is seeking an energetic and compassionate leader to fill the role of Office Manager. Our Office Managers provide valuable leadership and oversight of the business and administrative functions for each location and are a critical part of the team. Take the next step in your career and apply today! Our comprehensive benefits include:

• Medical, dental and vision
• Short- and long-term disability
• PayOUT daily pay option*
• Life insurance
• Tuition reimbursement and discounts
• Paid time off
• 401(k) retirement savings plan
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Employee discounts*Eligibility based on location, position, and status
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  Responsibilities
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  • Manages day-to-day business and administrative functions for location.
  • Develops, implements, and maintains internal financial controls and assists in implementing/maintaining standardized operational processes to ensure compliance to company policies, legal requirements and regulatory mandates.
  • Ensures accurate client billing by overseeing the collection and input of data into the company system(s). Sends AR dept "billing letters (authorizations)" weekly. Works with Executive Director and billing/collection staff to ensure maximum reimbursement to clients (if applicable) and company.
  • Oversees accounts payable (AP) process and follows up on late payments or other issues.
  • Acts as liaison to Corporate departments for administrative functions including finance, HRIS, billing, accounts payable, and payroll.
  • Supervises and/or prepares payroll, verifying hours worked. Resolves discrepancies with the appropriate persons. Enters or oversees entry of payroll data into payroll system within required timeline. Distributes paychecks according to company guidelines.
  • Maintains the clinical and financial files, ensuring documents are filed within specified timelines.
  • Distributes daily notes, evaluations and outcome forms to clinical coordinators weekly.
  • Answers phones and links calls to therapists in the field, as needed.
  • Distributes incoming faxes to team members who are often remote, involves a lot of scanning and emailing of documents including authorizations and orders.
  • Maintains home binders, copying the correct documents and placing them in the appropriate binders.
  • Helps PM/DCM and or lead therapists prepare for staff meetings, mails packets to those who do not attend.
  • Processes employee mileage and expense reimbursement requests.
  • Ensures all PCard duties and month end reconciliation are performed according to company procedures and timelines.
  • Assists hiring managers with recruitment process in applicant tracking system
  • Processes new hires and ensures new employees, contractor, and students are oriented, trained, and informed of applicable company policies and procedures.
  • Initiates and maintains current employee and contract personnel files in compliance with company policies and procedures, and all applicable licensure/certification/accreditation requirements. Works with supervisors to ensure collection of all necessary current documentation within required timelines. Closes/archives personnel files per company policy/procedures.
  • Monitors PAF process and entry into HRIS and ensures employee data in HRIS is accurate.
  • Supervises direct reports, if applicable, and performs all duties inherent in a supervisory role. Provides back-up for each position, as needed.
  • May serve as a member of the Continuous Quality Improvement Committee and performs quality audits as requested.
  • May serve as a member and/or chair of the Safety Committee.
  • Adheres to and participates in Company's mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
  • Other duties as assigned.
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    Qualifications
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    • A minimum of an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
    • A minimum of two years administrative office experience
    • Advanced computer software (Microsoft office) and data entry skills
    • Basic knowledge of medical terminology and medical office insurance billing preferred
    • Excellent organizational, customer service, and oral/written communication skills
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      About our Line of Business
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      Rehab Without Walls NeuroSolutions is a revolutionary neuro rehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people - who have primarily experienced a brain injury, spinal cord injury or stroke/CVA through accident or illness - regain functional capabilities. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information visitwww.rehabwithoutwalls.com. Follow us onFacebookandLinkedIn.
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      Salary Range
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      USD $24.00 - $27.00 / Hour
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
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Keywords: BrightSpring Health Services, Roswell , OFFICE MANAGER, Executive , Lawrenceville, Georgia