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Executive Assistant to the CEO

Company: Apollo Behavior
Location: Suwanee
Posted on: January 26, 2023

Job Description:

The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. The Executive Assistant's duties include keeping minutes of meetings and sending them out, filing reports and other administrative paperwork, and interacting with significant business partners on the CEO's behalf. Strong time management and organizational abilities are necessary for the position of personal executive assistant.MANAGEMENT RESPONSIBILITIES:

  • May interview, hire, and train junior administrative staff in the department.JOB DUTIES/RESPONSIBILITIES
    • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
    • Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff.
    • Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
    • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
    • Arranges travel and accommodations for executives.
    • Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
    • Receives incoming communication or memos on behalf of senior staff, reviews contents, determine the importance, and summarizes and/or distributes contents to appropriate staff.
    • Schedule departmental meetings; assist in preparing and distributing meeting agendas and materials.
    • Performs additional duties as assigned by executives.
    • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
    • Excellent verbal and written communication skills.
    • Excellent organizational skills and attention to detail.
    • Ability to multitask
    • Excellent time management skills with a proven ability to meet deadlines.
    • Interpersonal skills
    • Ability to function well in a high-paced and, at times, stressful environment.
    • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
    • Able to type a minimum of 50 words per minute.
    • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.EDUCATION:
      • Bachelor's degree in Business Administration or related field preferred.
      • Minimum 3 years of experience.PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:
        • Prolonged periods sitting at a desk and working on a computer.
        • Must be able to lift up to 15 pounds at times.PI202085300

Keywords: Apollo Behavior, Roswell , Executive Assistant to the CEO, Other , Suwanee, Georgia

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